XTRF - TRANSLATION AGENCY AUTOMATION
Systematic control of the translation agency's work is the basis for success and the condition for stabilizing the company's position on the market. The demand is huge, but proportionally to the needs, the number of service providers is growing, each of which is trying to stay one step ahead of its competitors. What tools does a manager need to manage a project properly and without excessive stress?
ORDER PROCESSING HAS MANY DIMENSIONS
A long-term strategy requires the creation of certain permanent procedures so that every new assignment cannot be started from scratch. It would simply be uneconomic to hire a staff of sales, administrative and accounting professionals. This would require higher prices for services and, at a time of uncompromising dumping, such a manoeuvre would discourage even the most loyal customers.
In order to systematize all back-up activities not directly related to the performance of translation services, it is necessary to automate the work of a translation agency. This allows you to significantly reduce the time spent on searching for customers, pricing orders, issuing invoices and any other such routine procedures. Where do I start?
AUTOMATION OF THE WORK OF TRANSLATION AGENCIES
Modern technology allows you to manage your office from one virtual platform. Thanks to this, the project manager can assign tasks from any place and at any time, issue bills and quickly make a valuation according to established criteria. Taking into account the specificity of the language services industry, a special program called XTRF was created to automate the work of translation agencies. What are his possibilities?
XTRF PROCESS MANAGEMENT TOOL
XTRF is a program that facilitates the efficient organization of the company's activities in many areas. This tool is increasingly used not only in language service offices, but also in the translation sectors of medium and large companies and large corporations. XTRF makes it possible to systematize routine back-up activities related to the order at every stage of project implementation.
The XTRF program was written in Java technology. It is a virtual platform on which you can manage your project from virtually any computer and in any place with access to the Internet. The capabilities of the program are very extensive.
THE POSSIBILITIES OF THE XTRF PROGRAMME
The program provides easy access to almost all levels of translation process management. It allows, among other things:
- building customer databases,
- storing databases of translators, specifying the categories in which they are specialists,
- analysis of financial flows,
- automatic valuation of orders,
- creation of invoices as well as control of paid receivables,
- access to specialised dictionaries,
- electronic correspondence with customers.
All data is stored in the cloud, which eliminates the need for the office to have a permanent office and an external archive. Access to company resources is possible 24 hours a day. To access the platform, you must have a password and login. Sensitive data, both customers and companies, are thus protected.
Read more on Do You Know How to Grow Your Translation Business?